tugas softskill
STYLES AND
FORMAT OF BUSINESS LETTER
1. Full block style
Writing on full block style:
business letter usually located on flattened left as letter head, date, inside
address, subject, salutation, body of letter, complementary a close, signature
or as a whole of format letter being in a position flattened left.
Sample Form Letter Full Block Style :
1. Return
Address: If your stationery has a letterhead, skip this.
Otherwise, type your name, address and optionally, phone number. These days,
it’s common to also include an email address. 2. Date: Type
the date of your letter two to six lines below the letterhead. Three are
standard. If there is no letterhead, type it where shown. 3. Reference
Line: If the recipient specifically requests information, such as a
job reference or invoice number, type it on one or two lines, immediately below
the Date.
4. Special Mailing Notations: Type in all uppercase characters, if appropriate.
5. On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence.
6. Inside Address: Type the name and address of the person and/or company to whom you’re sending the letter, three to eight lines below the last component you typed. Four lines are standard.
7. Attention Line: Type the name of the person to whom you’re sending the letter.
8. Salutation: Type the recipient’s name here. Type Mr. or Ms. [Last Name] to show respect, but don’t guess spelling or gender.
9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line.
10. Body: Type two spaces between sentences. Keep it brief and to the point.
11. Complimentary Close: What you type here depends on the tone and degree of formality.
12. Signature Block: Leave four blank lines after the Complimentary Close to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality.
13. Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters.
14. Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more.
15. cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order.
4. Special Mailing Notations: Type in all uppercase characters, if appropriate.
5. On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence.
6. Inside Address: Type the name and address of the person and/or company to whom you’re sending the letter, three to eight lines below the last component you typed. Four lines are standard.
7. Attention Line: Type the name of the person to whom you’re sending the letter.
8. Salutation: Type the recipient’s name here. Type Mr. or Ms. [Last Name] to show respect, but don’t guess spelling or gender.
9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line.
10. Body: Type two spaces between sentences. Keep it brief and to the point.
11. Complimentary Close: What you type here depends on the tone and degree of formality.
12. Signature Block: Leave four blank lines after the Complimentary Close to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality.
13. Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters.
14. Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more.
15. cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order.
- Semi-block style
Semi-blok fromat: in a format this
text parallel left and all paragraphs in the letter is indented. Format shape
on this letter on letter head, date, complementary a close, and signature being
in a position flattened right. In the layout uneven right, but can we say
flattened middle. Other parts on a letter as inside address, subject,
salutation, body of letter, and enclosure if availability attachment letter,Being
flattened on the left.
Sample Form Letter Semi Block Style
:
Description:
1.Kop Letter
2. Date of preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter addressed
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter /
initials
- Simplified-style
Simplified-style business letters
contain all the same elements as the full-block and semi-block letters. Like
the full-block format, the simplified format left-justifies every line except
for the company logo or letterhead. The date line is either slightly right of
center or flush with the center of the page. Letters written in the simplified
format have fewer internal sections, such as the body, salutation and date
line.
Using the simplified style is the most useful at times when you don’t have a recipient’s contact name. Because the simplified style does not require a salutation, you don’t need the person’s name. The simplified format does away with unneeded formality while maintaining a professional approach.
Using the simplified style is the most useful at times when you don’t have a recipient’s contact name. Because the simplified style does not require a salutation, you don’t need the person’s name. The simplified format does away with unneeded formality while maintaining a professional approach.
- Hanging-Indented Style
This very useful style places the
first words of each paragraph prominently on the page. It is useful for letters
that deal with a variety of different topics. However, for normal business
communications, this style is very rarely used. The first line of the paragraph
begins at the left-hand margin. And the other lines of the same paragraph are
indented three to four spaces. This is the reversal of semi-indented style
discussed in other page.
Referensi:
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